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The MSS Owen About the MSS Owen Society's Goal The Constitution
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CONSTITUTION OF THE UNIVERSITY OF MANCHESTER MALAYSIAN STUDENTS' SOCIETY
PRELIMENARY Article 1 1. The name of this Society shall be the University of Manchester Malaysian Students' Society. 2. The abbreviation in all languages shall be MSS Owens. 3. The Constitution may be cited as the University of Manchester Malaysian Students' Society or the MSS Owens as its short title. Article 2 The Emblem of the Society shall be a slanted image of the Malaysia Flag with the small arch of the University of Manchester building together with the words MSS Owens. This Emblem is used on the letterhead of the Society and also used as the common seal. Article 2A 'Society' means the University of Manchester Malaysian Students' Society. 'Members' mean the registered Members of the University of Manchester Malaysian Students' Society. 'Malaysia' means the Federation of Malaysia and all her territories and dependencies comprising of the Sate of Johor Darul Ta'azim, Kedah Darul Aman, Kelantan Darul Naim, Melaka Darul Azim, Pahang Darul Makmur, Perak Darul Ridzuan, Selangor Darul Ehsan, Negeri Sembilan Darul Khusus, Perlis Indera Kayangan, Terengganu Darul Iman, Pulau Pinang, Sarawak, Sabah and the Federal Territories of Kuala Lumpur and Labuan, the administrative capital of Putra Jaya and such territories that may enter the federation. 'Calendar year' means the year according to the Common Era (CE) method of calculation, beginning in January and ending in December. 'Malaysian' means citizen of the Federation of Malaysia (including the Straits Settlements of Penang, Malacca, Labuan and the Dindings) by right of birth and naturalisation. Enemy aliens and fugitives of the Government of His Majesty the Yang di-Pertuan Agong, Their Royal Highness the Rulers and their Excellencies the Yang di-Pertua-Yang di-Pertua Negeri are automatically deemed to be excluded from its meaning. Purposes and Principles Article 3 The purposes of this Society are: 1. To facilitate interaction and friendly relations among Malaysians and non-Malaysians in the University of Manchester, University of Salford, UMIST and Manchester Metropolitan University. 2. To provide an outlet for social, cultural and academic activities among its Members. 3. To promote and encourage respect for the Malaysian way of life and for universal kinship without distinction as to race, sex, language, religion and political affiliation. Article 4 The Society and its Members, in pursuit of the Purposes stated in Article 3, shall act in accordance with the following Principles: 1. The Society is based on the principle of the independence and equality of its Members. 2. All Members, in order to ensure to all of them the rights and benefits resulting from the Membership, shall fulfil in good faith the obligation assumed by them in accordance with the mutual agreement and the Constitution. 3. All Members shall provide the Society support and assistance to any projects it organise in accordance with the Constitution. 4. The Society shall seek the co-operation of those Societies which are not Members to act in accordance with these Principles so far as may be possible and necessary. Membership Article 5 1. Membership of the Society is open to all students registered with The University of Manchester, UMIST, The University of Salford and Manchester Metropolitan University who accept the obligations contained in the present Constitution and able and willing to carry out the obligations. 2. Any person who fulfils the requirement of Paragraph 1 may apply to join the Society by completing the Membership form supplied by the Society. 3. The subscription per member per session shall be at the rate decided by the Committee. Article 6 1. A Member of the Society, which has persistently violated the Principles contained in the present, Constitution maybe suspended from the exercise of rights and privileges of Membership or expelled from the Society by the Committee. THE COMMITTEE Composition Article 7 1. The Committee shall consist of nine (9) elected Members namely the President, Vice-President, Secretary, Treasurer, Social Secretary, Publications Secretary, Sports Secretary, Publicity Secretary and Webmaster. 2. If there is a vacancy in the position of President, the Vice-President shall preside until such replacement is found by the Committee in a by-election during an Emergency General Meeting to be held within one month of the vacancy. 3. If a vacancy arises in any other office of the Committee, a replacement will be found by the Committee in a by-election during an Emergency General Meeting to be held within one month of the vacancy. 4. The quorum for a Committee Meeting is 7 (seven) Committee Members. Functions and Powers Article 8 1. In order to ensure prompt and effective action by the Society, its Members confer on the Committee primary responsibility for the provisions in the Constitution, and agree that in carrying out its duties under this responsibility the Committee acts on its behalf. 2. In discharging these duties the Committee shall act in accordance with the Purposes and Principles of the Society. Article 9 The Members of the Society agree to accept and respect the decisions of the Executive Committee in accordance with the Constitution. Article 10 The Committee has the power to enact such by-laws and procedure necessary for the smooth administration of the Society. The Publicity Secretary shall inform the Members of the Society of the existence of such enactment. Article 11 1. A Member of the Committee may be suspended from office by unanimous vote of the Committee Members. 2. A Member of the Committee may be removed from office by unanimous vote of the Committee Members. Article 12 The Committee shall hold meeting once a week of which the date shall be decided in each preceding meeting. The General Secretary shall call the meeting on direction of the President at least 1 (One) day before the actual date of the meeting. Article 13 The decision of the Committee meeting shall be made on an ordinary majority of the Committee Members present and voting. Article 14 Any Member of the Committee who is absent from its meeting shall send a letter stating the reasons for absence to the President before or within seven (7) days after the date of the meeting. Failure to attend two successive meetings without reasonable cause and failure to so advise the Committee on this matter shall be deemed a formal resignation from the Committee. Duties of Individual Officers Article 15 1. The President shall: § chair all Committee Meetings. § chair all General Meetings. § chair all A.G.M.. § supervise the overall working of the Society. 2. The Vice President shall: § assist the President in his/her duties. § assume the President's duties when he/she is not present. 3. The General Secretary shall: § present an Annual Report at the A.G.M. § record and prepare the minutes of all the General Meetings and Committee meetings. § also be responsible for all the general correspondence and documents and keep them in file. 4. The Treasurer shall: § present a financial report at the A.G.M. § keep in the Society Account Book a continuous record of all financial transactions and give official receipt for all payments. § receive and assess Annual Budgets from each Committee Member and ensure that they are planned reasonably. § conclude all financial business and shall furnish his Account Book and Balance together with all accounts and receipts for examining at the end of the financial year which will be terminated one week before the A.G.M. 5. The Social Secretary shall be responsible for organising social activities for the Society. 6. The Sports Secretary shall be responsible for organising sport activities and events for the Society. 7. The Publication Secretary shall be responsible for all the publications of the Society. 8. The Publicity Secretary shall be responsible for all notices making and publicity of the Society. He/ she shall also be responsible for disseminating information to Members regarding activities being held by the Society. 9. The Webmaster shall be responsible for maintaining the official website of the Society. ELECTION Procedures Article 16 1. An election of the Committee shall be held once a year at the General Meeting of the Society. The Election shall be on a first-past-the-post basis. 2. The positions that shall be contested are those contained under Paragraph 1 of Article 7 of Chapter III and any such position that the current Committee deem necessary to be put up for election. 3. Each nomination must have 2(two) seconders and the contestant must submit a manifesto to the Committee. 4. All existing Members of the Society who are not in their final year of studies are eligible to run for an office. Article 17 The Election shall be held by secret ballot where members shall have one (1) vote each and the incumbent Committee members shall have two (2) votes each. Article 18 Members will be notified of the Election a month in advance and nominations will be accepted a month before the Election. THE GENERAL MEETING Article 19 1. The General Secretary of the Committee shall call for the meeting on the agreement and direction of the President, and notice to this effect shall be given to the Members at least 2(two) weeks before the date of the meeting. 2. Any Members may present a motion for debate in the meeting as long as notice to this effect is submitted to the General Secretary of the Committee at least 7(seven) days in advance. 3. The voting on all matter, with the exception of the Executive Committee election, shall be by a show of hand where each Member has one (1) vote. Only Members in attendance may vote. 4. The quorum shall be one third of the Members or 30 Members in attendance. Article 20 The General Meeting shall choose at an annual interval of not more than one calendar year a new Committee that will consist of the positions stipulated under Article 7. The new Committee shall come into power immediately after the conclusion of the General Meeting. Article 21 Resolutions, Declarations, and/or new Policies may be passed in the General Meeting. The Secretary shall inform all members of the Resolutions, Declarations, and/or new Policies passed two (2) weeks after the General Meeting had been adjourned. FINANCIAL PROCEDURES Article 22 All financial transactions of the Society shall be the responsibility of the Treasurer. Article 23 The President and the Treasurer shall act as the signatory for any account held by the Society. Article 24 The standard annual subscription fee shall be decided by the Committee and payment shall be made upon joining the Society. AMENDMENTS Article 25 Amendments to the present Constitution shall come into force for all Members of the Organisation when they have been passed on a two third majority vote of the members of the Society. ADVISOR Article 26 The Committee can appoint advisor(s) whom they think would assist in the running of the Society. The advisor(s) should be appointed from the past Committee members. The advisor(s) would be summoned for assistance when assistance is needed. MISCELLANEOUS Article 27 Any confusion or conflict, which may arise regarding any part of the Constitution, the President of the Society, has absolute power to interpret any part of the Constitution and his interpretation shall prevail as the meaning of the Constitution. Article 28 The Society accepts the exclusive rules and jurisdiction of the English Court.
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