Item

Details

Action

1

Introduction by Zarique

§         Attendance taken by Seow Yan

§         Absence with apologies from Chin and Fazir

2

Food fair

§         Zarique congratulated the Committee for the job well done for the Food fair as we had a very good response.

§         Food was sold out within matter of 45 minutes.

§         We prepared for 100 people this time but food was sold out at a rate faster than expected.

§         There are suggestions that each person is limited to buy certain amount of food to accommodate for everybody.

§         Six members were recruited during the food fair.

§         Seven tickets were sold for the disco at Royale.

All

3

Account Balance

§         To date, there is a positive balance in our account. This has taken into account the membership fees paid and also the profit made during the food fair.

Farhat

4

Activities for the remaining of this term

§         Royale Disco Outing (IC: Chia Yen)

All Committee members are to attend this social event. Committee members will buy ticket at £1 each. Committee members are to sell tickets. Each Committee member has been given 10 tickets each. 40 tickets have been sold to UMIST. All Committee members to meet at Royale at 9.45pm

§         Go-Karting (IC: Fahmi)

The price has been fixed.

We are expecting around 15-20 participants. Details of the activity is as followed:

      i.        Date: 24^th. November, 1999

     ii.        Time: 2pm (meet at the UoM Student Union)

Fahmi to contact the place to obtain discount and also to book places.

§         Amity Shield (IC: Fazir)

Zarique to contact Fazir to check out what is happening for the Amity Shield.

      i.        Date: 28^th. November, 1999 (to be confirmed)

     ii.        Venue: Armitage Centre

All Committee members are required to attend the Amity Shield to give moral support to our members who are participating.

Farhat to check past year’s Amity Shield accounts. The Committee would like to know if we incur a lost for this activity.

§         Laser Quest (IC: Amy)

There is going to be a laser quest competition on the day we are supposed to hold this. The organisation is organised by the UoM Chinese Society. We might combine with the Singapore Society in this venture. Amy to look into this matter. This might be an inter-society competition.

All

All

Fahmi

Zarique

All

Farhat

Amy

5

Dialog Perkongsian Bestari (IC:  Zarique)

§         Zarique to be in-charged of this. This is a forum that is held at University of Salford and we are helping the organisers publicise this event.

§         The organisers require someone to write the report of the event and Zarique will be in-charged of looking for somebody to do it.

Zarique

Zarique

6

Asia Pacific Ball (IC: Zarique, Faye, Seow Yan)

§         The discussion was the pros and cons of joining the ball.

§         The committee came to this conclusion that the IC who will be attending the meeting with the other societies involved shall make the final decision whether to join or not to join.

Zarique, Faye,

Seow Yan

7

AOB

§         Newsletter: Chia Yen suggested that we should change the name. Everybody agreed. Chia Yen to come up with several suggestions for names and we will vote on them in the next meeting.

§         Email: Fahmi to send out emails about the disco at Royale and also about the Dialog. Fahmi to take note not to send too many emails regarding the same subject. This is because some of the members have complaint about the large amount of emails received. Fahmi to write future emails in a more structured manner for easy reading.

§         Letterhead: Seow Yan to email Zarique the letterhead.

§         Membership: Farhat has taken 5 membership forms and cards. He is going to convince some of his friends in Old Trafford to join the Malaysian Society.

§         Constitution: All approved the draft. A clause to be added that in order for an emergency decision to be made in the event that not all committee members can be contacted, the decision has to be jointly approved by Zarique (President) and Faye (VP).

Chia Yen

Fahmi

Seow Yan

Farhat

Seow Yan

8

Next Meeting

Date, Time, Venue yet to be confirmed.

All